HR Generalist/Senior HR Generalist
HR Generalist
Responsible for employee appointments, troubleshooting transactions to ensure accurate results and escalating complex issues as needed. Enter routine and non-routine data and pulls reports. Ensure accuracy of input data and reports and/or resolves minor discrepancies. May develop new reports. Participate in appropriate systems testing and/or feedback.
Ensure adherence to HR policies and legal requirements through tracking, training, and internal reviews. Identify areas of concern related to adherence to HR policies and legal requirements.
Process payroll and timesheets, including unique payments like summer salary. Address complex timesheet/leave issues and return timesheets/leave requests as needed. Process routine and non-routine pay adjustments. Administer and track FMLA, PLFA, or other managed leave categories. Inform staff of all regulations/policies relating to leave usage and time reporting.
Responsible for independently coordinating search, hiring, and onboarding processes for student, hourly, and full-time hiring needs, including recruitment efforts. Communicate and implement search procedures aligned with best practices and compliance needs, advising search committees and hiring managers. Communicate with applicants and new hires, facilitating interview, hiring, and onboarding processes. Develop job postings.
Conduct job classification and analysis processes. Provide guidance on job descriptions, promotions, and titles. Identify out-of-scope duties and recommend title changes based on overall responsibilities, as appropriate.
Senior HR Generalist
Responsible for managing employee appointments and records, and the interaction between multiple types of appointments to result in appropriate pay and employee status information. Enter routine and non-routine data, pulls routine and non-routine reports, developing new reports as needed. Ensure accuracy of input data, resolve any discrepancies, consider long-term data retention and data integrity. Participate in appropriate systems testing and provide feedback.
Ensure adherence to HR policies and legal requirements through tracking, training, and internal reviews. May develop and implement internal compliance strategies. Provide expertise on HR policies and legal requirements.
Responsible for independently coordinating search, hiring, and onboarding processes for roles at all levels in all employment categories applicable to the unit, including recruitment efforts. Communicate with applicants and new hires, facilitating interviews, hiring, and onboarding processes. Communicate and implement search procedures aligned with best practices and compliance needs, advising search committees and hiring managers. Contribute to overall hiring plans, providing guidance on search strategies aligned with talent needs (e.g., multi-level searches, search timing). Oversee advertising and branding efforts/improvements.
Process all payroll and timesheets. Process all required pay adjustments. Assist with the development of and implementing of related guidelines. Responsible for overall unit management of FMLA, PLFA, or other managed leave categories. Counsel and resolve complex or sensitive issues related to leave. Inform and advise employees on complex regulations/policies relating to leave usage and time reporting.
Oversee job classification and analysis processes for designated groups. Assist with the development of internal-to-unit classification strategies. Provide expertise on job analysis and evaluation. Identify out-of-scope duties and recommend title changes based on overall responsibilities, as appropriate.
Lead or co-lead the delivery and development of informational or training sessions. Advise employees on short- and long-term strategies for professional development and career growth. Coordinate with supervisors to implement promotions, career/succession planning, and cross-training opportunities. Act as a resource for others regarding employee learning and professional development.
Qualifications
Required:
HR Generalist
Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration, or a field closely related to the position
Two (2) years (24 months) of work experience performing professional-level human resources duties
Senior HR Generalist
Bachelor’s degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration, or a field closely related to the position
Three (3) years (36 months) of work experience performing professional-level human resources duties
Knowledge, Skills, and Abilities (KSAs)
Ability to maintain a high level of confidentiality.
Excellent interpersonal and communication skills.
Ability to handle multiple projects/assignments simultaneously in a fast-paced environment.
Ability to prioritize work and escalate issues using independent judgment.
Ability to develop/establish strong working relationships with Department Heads, Directors, faculty, and staff.
Ability to promote non-biased treatment of faculty, staff, students, and prospective candidates.
Knowledge of university and campus policies as they relate to HR functions to ensure all related guidelines and procedures are administered appropriately.
These are 100% full-time Civil Service 5020 – Human Resource Associate positions, appointed on a 12-month basis. The expected start date is as soon as possible after the closing date. We strive to provide a competitive salary, considering factors such as available market data, internal equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints. The budgeted salary range is: HR Generalist is $50,000 - $65,000 annually, Senior HR Generalist $60,000 - $80,000 annually. The final salary offer will be determined through a thorough assessment of these factors.
Work is performed on campus with many in person trainings and meetings required. Hybrid work options may be available for this position after an initial training/probationary period, but with the requirement that onsite availability may be needed at any time with short notice.
Work authorization is not available for this position.
For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.
Application materials (cover letter, resume, and three professional references) must be received by July 21, 2026. Apply for this position using the “Apply Now” button in the job posting at http://jobs.illinois.edu. Applications not submitted through http://jobs.illinois.edu will not be considered.
For further information about this specific position, please contact AHS HR at [email protected].
For questions regarding the application process, please contact 217-333-2137.
Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.
This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.
Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at 217-333-0885, or by emailing [email protected].
